Free Proforma Invoice Generator: Create GST-Compliant Invoices for India
Streamline your business operations with our powerful and free online Proforma Invoice Generator. Designed specifically for Indian businesses, freelancers, and startups, this tool allows you to create professional, GST-compliant proforma invoices in minutes. Add your logo, calculate taxes automatically, and download a print-ready PDF without any sign-ups or fees. Get started now and present your clients with a clear, preliminary bill of sale.
What is a Proforma Invoice?
A proforma invoice is a preliminary bill or a committed quotation sent to a buyer before the goods or services are delivered. It's not a true invoice and doesn't serve as a demand for payment. Instead, its primary purpose is to inform the client about the exact price, terms, and details of the products or services they intend to purchase, helping to ensure both parties are in agreement before the transaction proceeds. It's often used to secure advance payments from buyers.
Proforma Invoice vs. Tax Invoice: Key Differences
Understanding the distinction between a proforma invoice and a tax invoice is crucial for GST compliance in India. While they look similar, they serve different legal and financial purposes:
- Purpose: A proforma invoice is a quote to confirm a potential sale and agree on terms. A Tax Invoice is a legal document confirming an actual sale has occurred and serves as the official request for payment.
- Legal Status: A proforma invoice is not legally binding for payment. A Tax Invoice is a legally binding commercial instrument.
- GST Compliance: A proforma invoice cannot be used for claiming Input Tax Credit (ITC). A valid Tax Invoice is mandatory for the buyer to claim ITC under the GST regime.
- Timing: A proforma invoice is issued before the supply of goods/services. A Tax Invoice is issued at the time of or after the supply of goods/services.
Why Our Generator is the Best Tool for Your Business
- Smart GST Calculation: Our tool automatically determines whether to apply IGST (for interstate transactions) or CGST & SGST (for intrastate transactions) based on the seller and buyer state you select. No more manual tax calculations!
- Complete Customization: Brand your documents professionally. Easily upload your company logo, add detailed bank information for advance payments, and customize the terms and conditions to fit your business policies.
- Save & Load Multiple Drafts: Working on multiple quotes? Our unique feature allows you to save unlimited drafts directly in your browser. Load, edit, and finalize your proforma invoices anytime, without needing an account.
- Comprehensive & Detailed: Include all necessary details like HSN/SAC codes for each item, quantities with various units (Pcs, Kgs, etc.), freight charges, and discounts to create a thorough and unambiguous document.
- Instant PDF Download: Generate a clean, professional, and printer-friendly PDF proforma invoice with a single click. Perfect for emailing to clients or for your internal records.
- Absolutely Free & Secure: This is a 100% free tool with no hidden charges or limitations. All data is processed and stored locally on your device, ensuring your business information remains private and secure.
How to Create Your Proforma Invoice
Creating your invoice is incredibly simple. Just follow these steps:
- Enter Seller & Buyer Information: Fill in your and your client's details, including names, addresses, and GSTINs. Select the correct states to enable automatic tax calculation.
- Add Your Items: Click "+ Add Item" to list your products or services. Enter the description, HSN/SAC code, quantity, rate, and applicable GST rate for each item.
- Include Charges & Details: Add any applicable discounts, freight charges, and your bank details for payment collection. You can also edit the default terms and conditions.
- Generate & Download: Click "Download as PDF" to instantly get your professional proforma invoice. Use the "Save Draft" feature if you need to come back to it later.
Stop wasting time with complex spreadsheets or paid software. Our free online proforma invoice generator provides everything you need to create accurate and professional preliminary invoices, helping you secure deals faster and maintain compliance. Create your first proforma invoice today!